Answer every student
question — without growing
your admin team
Enrollment inquiries, course info, fee questions, and student support — handled by AI agents. Admissions staff focus on relationships, not repetition.
7-day free trial · Set up in 10 minutes
- AJAisha J. WhatsApp · 11:42 am
What's required for international admission? Do you have ESL programs?
AI: drafted reply - MBMarco B. Email · 11:38 am
Does your Business program accept spring admissions?
→ Admissions · James - SLSophia L. WhatsApp · 11:31 am
What's the tuition for the accelerated program?
Auto-replied · 3s - PRPriya R. Email · Yesterday
Is financial aid available for online students?
Snoozed · Mon 9am
Every question your admissions team gets, answered by AI
Answer requirements, prerequisites, and application deadlines from your knowledge base. Share application links and program details instantly on WhatsApp or email.
Search courses, filter by schedule, topic, or level, and get up-to-date pricing without manual lookups. Agents pull live data from your course connector.
Check payment status via integration, explain payment plans from KB, and process refund inquiries without roaming your finance system.
Route technical issues to IT, academic concerns to advisors, and housing questions to student services — all from one inbox.
Agents answer from your verified docs
Upload course catalogs, fee schedules, policies, and FAQ docs. Agents search the KB automatically and cite sources in their replies. Every answer stays current as you update the docs.
What to upload
Example KB citation
"Yes, we offer ESL support in both semesters. Check our International Student Guide for placement testing details."
Source cited
International Student Guide v2.3
Last updated: May 2026
Key benefits
- → Zero hallucination — only answers from KB
- → Cites sources automatically
- → Updates instantly when docs change
Conversation in Spanish
Estudiante:
"¿Cuáles son los requisitos para una admisión internacional?"
Agente IA (respuesta automática):
"Para admisión internacional, necesitas: TOEFL o IELTS, pasaporte válido, y transcripción de estudios previos..."
Respuesta en <5 segundos · Sin intervención humana · Completamente nativa
Agents reply in your student's language
International student inquiry arrives in Spanish? The AI agent automatically responds in Spanish. No need to hire Spanish speakers or route to a translator.
Supported languages
Plus 50+ more via Claude AI
Tip: Students from 100+ countries can inquire without language barriers — unlocking new enrollment pipelines.
Organized like your admissions office
An Intake Agent reads every message and sends it to the right Supervisor Agent. Each Supervisor Agent holds its own Specialist Agents for the specific questions students ask.
Supervisor Agents
Admissions
Requirements, prerequisites, deadlines, and application links.
Courses
Catalog search, schedules, levels, and live pricing.
Fees & Payments
Payment status, plans, refunds, and financial-aid pointers.
Student Support
Shown belowEnrolled students — IT, advising, housing, and services.
Specialist Agents inside “Student Support”
When a student messages, the Student Support Supervisor Agent picks the specialist for the exact request — each with its own instructions, knowledge base, and handoff rules.
IT & Portal Help
Login issues, portal access, and common technical fixes.
Academic Advising
Routes degree and course-planning questions to advisors.
Housing
On-campus options, applications, and move-in logistics.
Financial Aid
Aid eligibility basics; complex cases handed to your aid office.
Deadlines & Forms
Academic-calendar dates and the forms each one needs.
Every Supervisor Agent works the same way
Admissions, Courses, and Fees & Payments each hold their own Specialist Agents — built exactly like the Student Support ones above. The Intake Agent routes every message to the right one, and any specialist hands off to a teammate (financial aid, graduate admissions, IT) with full context the moment human judgment is needed.
Better enrollment outcomes, less admin work
Convert more inquiries into enrollments
Instant answers reduce drop-off during the consideration phase. Students get response in seconds, not hours.
Reduce admin overhead
Admissions staff spend less time answering repetitive questions — more time on relationship-building and complex cases.
Serve international students
Multilingual agents reply in the student's language automatically — no hiring for every market.
Stay compliant and auditable
Every reply is logged, searchable, and tied to the contact. Compliance teams have a complete record of every interaction.
Every conversation is logged and searchable
Admissions teams need to prove they replied to every inquiry. Reply Flow keeps a complete, timestamped record of every student interaction tied to their contact record.
Every reply — human and AI — stored permanently and searchable by contact, date, or keyword.
See which replies were generated by AI and which by humans. Know what the agent was trained on.
Generate reports of conversations for audits, compliance checks, or FERPA reviews.
Complete interaction history for each student — admissions pipeline visibility in one place.
Three pillars of Reply Flow
Shared Inbox
One WhatsApp and email inbox for your whole team. Assign conversations, track status, never lose context.
Learn more →AI Agents
Language models that draft replies, classify messages, and suggest actions. Humans review and send.
Learn more →Knowledge Base
Upload docs once. Agents search automatically and cite sources in replies. Answers always stay current.
Learn more →
Answer every
student. Instantly.
Connect WhatsApp and email, upload your course docs, and let AI handle enrollment questions. Your admissions team starts seeing the difference in the first week.
Ready to build
your first agent?
7-day free trial. Connect your channels, write your first scenarios, and have your agent answering customers within the hour.